Ap Adjustments With Terms Discount

Document Version	v1.0
Document Last Updated	10/7/2025
Software Version Documented	10.2

Overview

This demonstrates Accounts Payable Adjustments with Terms Discount

Terms Discount in the totals section of Enter Bills consider Adjustments and Missing Items Adjustments
When there is a value in those 2 fields, negative or positive, the terms discount should include that value as well as the SubTotal to calculate the Terms Discount.
This example shows the terms discount 2% calculating the sub total $70, minus $1 for Adjustments, and minus $1 for Missing Items Adj, with a terms disc of $1.40. Instead of 1.44 for full 72.00

Terms Discount to Consider AP Adjustments in Enter Bills

As a user who enters bills for AP, the terms discount should include adjustments in the calculation so that the discount can be calculated more accurately Given that a PO has been received and/or have received the bill.

Enter Bills

Access the Enter Bills screen and find the PO
Check off the receivers and the totals section refreshes to show balances
If there is a terms discount with a percentage that will grant a discount if paid by the discount date
The Terms Discount shows an amount
Add a positive number to the Adjustment field
The Terms Disc value refreshes (as well as the Adjustments value and Balance Due)
Make it a negative amount
The same fields refresh to show the new value
Add a positive number to the Missing Items Adjustment field
The Terms Disc value refreshes (as well as the Adjustments value and Balance Due)
Make it a negative amount
The same fields refresh to show the new value
When ready create the bill

Edit Bills

Open the Review Bills/Credits/Debit Memos screen and find the Bill
And right click and choose Edit
In the Edit Bills screen click Edit to enable the fields
There is a terms discount with a percentage that will grant a discount if paid by the discount date
The Terms Discount shows an amount
Add a positive number to the Adjustment field
And the Terms Disc value refreshes (as well as the Adjustments value and Balance Due)
Make it a negative amount
And the same fields refresh to show the new value
Add a positive number to the Missing Items Adjustment field
And the Terms Disc value refreshes (as well as the Adjustments value and Balance Due)
Make it a negative amount
And the same fields refresh to show the new value
When ready save the changes

Enter Bills - Lot Project Item

Access the Enter Bills screen and find the PO
Check off the receivers and the totals section refreshes to show balances
There is a terms discount with a percentage that will grant a discount if paid by the discount date
The Lot Price Applied value refreshes
The Terms Discount shows an amount
Add a positive number to the Adjustment field
The Terms Disc value refreshes (as well as the Adjustments value and Balance Due)
Make it a negative amount
The same fields refresh to show the new value
Add a positive number to the Missing Items Adjustment field
The Terms Disc value refreshes (as well as the Adjustments value and Balance Due)
Make it a negative amount
The same fields refresh to show the new value
When ready create the bill

Edit Bills - Lot Project Item

Open the Review Bills/Credits/Debit Memos screen and find the BillAnd right click and choose Edit
In the Edit Bills screen click Edit to enable the fieldsThere is a terms discount with a percentage that will grant a discount if paid by the discount date
And there is a value in the Lot Price Applied
The Terms Discount shows an amount
Add a positive number to the Adjustment field
And the Terms Disc value refreshes (as well as the Adjustments value and Balance Due)
Make it a negative amount
And the same fields refresh to show the new value
Add a positive number to the Missing Items Adjustment field
And the Terms Disc value refreshes (as well as the Adjustments value and Balance Due)
Make it a negative amount
And the same fields refresh to show the new value
When ready save the changes

Edit Bills - A Bill Created with No Receivers But is Now Linked to Receivers

Given that have a PO that has not been received yet, But have a bill ready to enter

Open the Enter Bills screen
Enter the PO
Checkmark the Create Bill with No Recievers box
And click Plus and enter the Balance Due and other bill info
There is a terms discount with a percentage that will grant a discount if paid by the discount date
And click Create Bill
Then receive the PO
And then back on the Enter Bills screen enter the PO and click search
And the receiver appears
Then check mark the receiver
And the Bill to be linked appears
Highlight the bill to be linked
And the Link button is enabled
Click Link and and then click OK to confirm the bill was linked successfully
Open the Review Bills/Credits/Debit Memos screen and find the Bill
And right click and choose Edit
In the Edit Bills screen click Edit to enable the fields
There is a terms discount with a percentage that will grant a discount if paid by the discount date
The Terms Discount shows an amount
Add a positive number to the Adjustment field
And the Terms Disc value refreshes (as well as the Adjustments value and Balance Due)
Make it a negative amount

And the same fields refresh to show the new value
Add a positive number to the Missing Items Adjustment field
And the Terms Disc value refreshes (as well as the Adjustments value and Balance Due)
Make it a negative amount
And the same fields refresh to show the new value
When ready save the changes